2.         JOB OBJECTIVE

 

Supporting the C-level in the execution of IPC Strategy while ensuring that HR processes and policies are transparent and perceived by all staff as fair and reasonable.

 

3.         POSITION WITHIN THE ORGANISATION

 

Department: HR  
Section: HR  

Reports hierarchically to: CEO
Reports functionally to: CEO

Supervises:
Directly: HR Assistant (employee) and HR Manager (employee)
Indirectly: Receptionist (outsourced partner) 

Back-up:     HR Manager and HR Assistant

 
 

4.         JOB DIMENSIONS

 

Team:  2 + 1

Outputs: 

  • Transparent and fair recruitment/retention/termination procedures for circa. 70 staff (whereof 1/3 expats) and 50 contractors
  • Correct HR administration (payroll, fleet, insurances, health and safety, ….)
  • Compliance with social security and tax regulations
  • Overall management of training and development for employees
  • Contract management (employees and contractors)
  • Policy proposals for all aspects of IPC employment (e.g., company cars, working from home in post COVID perspective, insurances, staff performance evaluation, quality management of contractors ...)
  • Benchmarking of employment market for innovations/best practices and salaries/employment conditions
  • Leadership of the HR team


5.         AUTONOMOUS DECISION-MAKING AUTHORITY

 

Decisions concerning application of IPC policies, fulfilment of legal requirements.

                       

6.         RESULT AREAS

 

  • RESULT AREA 1: Right people in the right place
    Execute high-level recruitment
    Manage the different cycles of onboarding, performance management, training & development
    Support the CEO with HR related projects (e.g., re-thinking of the IPC values, sourcing strategy)

  • RESULT AREA 2: Represent the HR department 
    Participate in the Management Group meetings
    Be the point of contact for the C-level and Heads of for HR related critical issues

  • RESULT AREA 3: Compensation & Benefits
    Oversee HR administration, payroll (for locals and expats) and fleet management with the support of the HR Assistant and HR Manager
    Review the reward strategy, identify reward trends, perform external benchmarking 
    Manage specific employee mobility cases 
    Job description and job grading 

  • RESULT AREA 4: Employee engagement
    Lead employee satisfaction surveys and develop a plan to foster wellbeing and retention 

  • RESULT AREA 5: HR Policies
    Update existing policies if needed
    Propose, communicate, and implement new HR policies (including Security Policies required for ISO certification)

                       

7.         CONTACTS

 

  • INTERNAL CONTACTS

Exchange of information: all employees
Negotiations with: all employees

 
  • EXTERNAL CONTACTS

Exchange of information: recruitment agencies, head-hunter, HR departments member posts, lawyers, payroll agency
Negotiations with: insurance broker, recruitment agencies, recruitment websites, lease companies, sub-contractors, payroll agency

 

 

8.         FUNCTIONALITY CRITERIA

 

Knowledge and experience: 

1. Training: MS Office, Payroll (software SD Worx)

2. Experience
Minimum 7 years of experience in general HR role in multicultural/international environment 

3. Qualifications
Specific qualifications: Master in Business Administration/Law/Psychology – option HR

4. Skills 

  • Thorough knowledge of Belgian social, labour and tax legislation (including expats)
  • Strategic thinking
  • Listening
  • Planning and organising
  • Service/internal customer oriented 
  • Languages: English, Dutch, French

5. Attitudes 

  • Interpersonal sensitivity
  • Integrity
  • Discreet
  • Tactful
  • Empathic/Ability to sympathise

Application & Contact Information

To apply, send your CV indicating the position you are interested in along with a covering letter telling us why you think you’re right for us to: ipcrecruitment@ipc.be.