The following documents are available on the website of the Company (http://corporate.bpost.be/investors/shareholders-meetings/2021):
convening notice, including the agenda of the Meeting;
vote by correspondence form;
documents made available to shareholders with respect to items on the agenda of the Meeting.
The Company has the responsibility to limit health risks for its shareholders, service providers and employees, while at the same time guaranteeing the shareholders’ right to vote. In light of the prevailing measures taken by the Belgian government to limit the spread of coronavirus COVID-19, the Meeting will be held digitally.
Consequently, the shareholders will be able to participate remotely by means of an electronic communication tool provided by the Company: the Lumi platform, accessible via www.lumiagm.com.
For more information with respect to the organization of the digital Meeting, reference is made to the practical provisions included in the convening notice, the information available on www.lumiagm.com, as well as to any additional information that the Company may provide in this regard on its website (https://corporate.bpost.be/investors/shareholders-meetings/2021).
Shareholders may also vote by correspondence or electronically before the Meeting.
The Company will only grant physical access to the Meeting to the extent that this would be permitted at the time of the Meeting in light of the applicable measures relating to physical meetings, and always taking into account the recommendations of the Belgian authorities and health and safety considerations. In any case, no reception will be offered at the Meeting.Depending on the evolution of the health situation and the applicable measures in the coming weeks, the Company may further communicate about the organization of and the participation in the Meeting on its website (https://corporate.bpost.be/investors/shareholders-meetings/2021).
Shareholders will only be allowed to participate in the Special General Meeting with the number of shares they held on the Registration Date, i.e. 1 September 2021 at 24.00 (midnight Belgian time), and for which they have notified their intention to participate in the Special General Meeting, irrespective of the number of shares they hold on the date of the Meeting.
Shareholders should notify their intention to participate in the Special General Meeting no later than 9 September 2021.
Questions relating to this Special General Meeting can be sent to GeneralMeeting@bpost.be.
If and when appropriate, further information will be released to the market as well as on bpost website (https://corporate.bpost.be/investors/shareholders-meetings/2021).
Journalists will be informed in due course of possible options to attend the Special General Meeting. Please notify your interest in advance by sending an email to email@example.com.