International Post Corporation is looking for a General Services and Prevention Advisor to join the administration team.

International Post Corporation (IPC) is the leading service provider of the global postal industry that provides innovative data-driven services and solutions, efficient and secure data exchange and business-critical intelligence to boost the growth of sustainable cross-border e-commerce of posts, while appropriately supporting the evolution of the mail business. 

IPC: Connecting Posts, Supporting Growth.

If you are looking for a next professional challenge in a fast and agile company with a true global footprint and a focus on innovation, you might be our future colleague.

Role

We are looking for a General Services and Prevention Advisor to join our administration team.

Context

This role will be reporting to the Administrative Services Manager and will work closely with Human Resources, Communication, Security, Procurement, Technology, Management and Staff.

  • Contract type: permanent for employee.
  • Location : Brussels – on-site.
  • Need to travel: no
  • Job schedule: Full time

Objective

The General Services and Prevention Advisor provides effective and cost-efficient management of all Support Services on-site.

Key responsibilities

  • Health and Safety: as Internal Prevention and Safety (P&S) Advisor, is responsible for physical and mental health and safety on the workfloor and the broader work environment. Lead to First-Aid and Fire brigades. In charge of P&S plans.
  • Facilities Management is responsible and coordinates all technical supports, intervention, audits and controles required at the office, with external providers.
  • Budget and Risk Control: controles suppliers’ invoices and ensures compliance with all regulatory and policy governance in areas managed at all times, and ensures services and staff adhere to policy and do not put company reputation or staff at risk. 
  • Business Continuity: ensures procedures are in place to minimise the impact following the potential invocation of the Company’s business continuity plan, within/without working hours.
  • Supports Management in case of crisis management. Oversees the contingency call tree. Primary contact person to external providers in case of crisis management. 
  • Projects: manages the delivery of special projects related to the services provided. 
  • Internal communication: is responsible for all communication to the staff in relation to the above-described scope of responsibilities. 
  • Administrative Support: handles administrative responsibilities in support of departmental
    activities.

Key External Stakeholders

  • Landlord
  • Other tenants
  • Airco Services
  • Cleaning Services
  • Catering Services
  • Delivery Services
  • Technical Services (in coordination with Landlord or not)
  • Physical Access Services 
  • Lifts companies
  • Movers
  • Drinking fountains, Plants, Vending machines, Fruits delivery
  • Defibrillator
  • Fire extinguishers
  • Reception

Your profile

  • Bachelor‘s Degree or equivalent combination of education and experience.
  • Formal professional IPA certification (Level III). 
  • 5-7 years of total work experience preferred. 
  • Excellent interpersonal skills, ability to communicate with both internal and external parties and service providers at all levels in a courteous and professional manner.
  • Excellent organisational skills and logical and technical thinking, with the ability to think quickly and adapt to new situations.
  • Confident and reliable. 
  • Discretion and tact when dealing with difficult situations.
  • Methodical approach and ability to think laterally in dealing with diverse situations. 
  • Attention to detail.
  • Flexibility
  • Language skills: Fluent French/Dutch and English.

Why join IPC?

Working at IPC is both a professionally and culturally rewarding experience. You will be joining a team of more than 100 people from over twenty different countries, bringing a diverse range of skills and experiences. If you are looking to be part of a dynamic, inclusive, and inspiring workplace, IPC is the place for you.

Next to a competitive salary package, IPC offers a range of benefits, including (but not limited to):

  • Meal vouchers
  • Health, group & travel insurances
  • Bicycle plan & public transportation reimbursement
  • 5 additional IPC holidays 
  • A hybrid work scheme

How to apply?

To apply, send your CV to IPC’s HR department, indicating the position you are interested in: [email protected]. Check out our website for more information about our company: www.ipc.be. 

At IPC, the recruitment process starts with an online first contact interview, followed by a second interview on site if we feel there’s a match. We might also take you through an assessment, depending on the role and needs.