The IPC Paper-Free Initiative is a strategic programme developed by the International Post Corporation (IPC) as part of its Engage initiative. It reflects IPC's vision of creating a more efficient, connected, and sustainable international postal network through the increased use of Electronic Data Interchange (EDI) and paper-free transport processes.

The initiative promotes the replacement of traditional paper documentation with standardized electronic messaging, enabling postal operators and airline partners to exchange transport information digitally. Specifically, paper forms such as CN 38, CN 41, and CN 47 are replaced by CARDIT and RESDIT EDI messages, allowing transport data to be shared securely and in real time.

By moving to electronic data exchange, postal operators can simplify operations, improve collaboration across the transport chain, and increase visibility throughout the entire airmail process. The initiative also supports the postal sector's broader modernization by encouraging common standards and preparing operators for future business and regulatory requirements.

Why implement paper-free transport?

Paper-free transport offers significant operational and business benefits:

  • Greater operational efficiency through real-time electronic communication between postal operators and airline partners.
  • Faster decision-making and improved coordination by replacing manual paper flows with digital information exchange.
  • Lower operational costs by eliminating the printing, handling, and distribution of paper documents.
  • Improved invoice verification by using EDI data instead of manually reconciling receptacle lists with paper documentation.
  • Enhanced shipment visibility, making it easier to monitor receptacles throughout the transport process and assess carrier performance.
  • Improved compliance and data quality through standardized electronic messaging.

To successfully launch a paper-free airmail route, the Postal Operators (Origin and Destination) and the Air Carrier must align their Electronic Data Interchange (EDI) systems and follow a structured onboarding process.

Three parties must be capable of sending and receiving specific EDI messages:

  • Postal Operator (Origin and destination): Must generate CARDIT (consignment details) and PRECON (pre-advice) messages.
  • Air Carrier: Must generate RESDIT (handover/delivery status) and RESCON (response to pre-advice) messages. 

How to implement Paper Free:

Arrange a meeting:

Let IPC provide an initial meeting with all necessary explanations and information.

Get access:

Contact IPC to create your user account for the Paper-Free Tool.

Start the workflow:

Approve the existing route or create a new route in the application.

Sign digitally:

Receive confirmation after the other Post and Air Carrier have completed the digital signing process.